Global Standard for Procurement and Supply

Current segment

Level: Operational

Theme: Contracting

Segment 5.3 Specifying Goods and Services

Segment 5.3 Specifying Goods and Services

Knowledge: Will know and understand Capabilities: Will be able to

Types of specifications used in the procurement of goods or services, such as drawings, samples, branded, technical, conformance, output- or outcome-based specifications

Develop appropriate specifications for the procurement of goods or services

Sources of information that can be used to create specifications, such as published standards, the internet, suppliers and directories

Research appropriate sources of information for the development of specifications for the short and longer term

The typical sections of a specification such as scope, definitions, descriptions of requirements, testing and acceptance, change control mechanisms and remedies

Develop and complete all required documentation for the specification of through-life contracts

The impact of specifications on the organisations’ cash input costs

Ensure that the design and performance of specifications avoids unnecessary costs for both the organisation and suppliers

The risks that can result from inadequate specifications, particularly from under or over specifying needs

Monitor the creation of specifications by colleagues and other internal stakeholders and work to ensure that risks are mitigated

The use of standardisation, value analysis and value engineering programmes to regulate specifications

Identify opportunities to regulate specifications both in the short and longer terms by the implementation of standardisation, value analysis or value engineering programmes and provide guidance to internal stakeholders on their implementation

The use of social and environmental criteria in specifications

The use of social and environmental criteria in specifications

Knowledge: Will know and understand

Types of specifications used in the procurement of goods or services, such as drawings, samples, branded, technical, conformance, output- or outcome-based specifications

Capabilities: Will be able to

Develop appropriate specifications for the procurement of goods or services

Knowledge: Will know and understand

Sources of information that can be used to create specifications, such as published standards, the internet, suppliers and directories

Capabilities: Will be able to

Research appropriate sources of information for the development of specifications for the short and longer term

Knowledge: Will know and understand

The typical sections of a specification such as scope, definitions, descriptions of requirements, testing and acceptance, change control mechanisms and remedies

Capabilities: Will be able to

Develop and complete all required documentation for the specification of through-life contracts

Knowledge: Will know and understand

The impact of specifications on the organisations’ cash input costs

Capabilities: Will be able to

Ensure that the design and performance of specifications avoids unnecessary costs for both the organisation and suppliers

Knowledge: Will know and understand

The risks that can result from inadequate specifications, particularly from under or over specifying needs

Capabilities: Will be able to

Monitor the creation of specifications by colleagues and other internal stakeholders and work to ensure that risks are mitigated

Knowledge: Will know and understand

The use of standardisation, value analysis and value engineering programmes to regulate specifications

Capabilities: Will be able to

Identify opportunities to regulate specifications both in the short and longer terms by the implementation of standardisation, value analysis or value engineering programmes and provide guidance to internal stakeholders on their implementation

Knowledge: Will know and understand

The use of social and environmental criteria in specifications

Capabilities: Will be able to

The use of social and environmental criteria in specifications

This segment was last updated on: 20th May 2021

The Global Standard for Procurement and Supply structure

Released in 2014 the Standard is a competency framework of procurement and supply skills, knowledge and capabilities that can be used by individuals and organisations to identity training and professional development needs at varying levels of competency.

The Global Standard for Procurement and Supply structure
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