The documentation typically used in procurement and supply:

• Requisitions
• Orders
• Delivery notes
• Invoices
• Other documents

Advise colleagues across the organisation about the documentation used in procurement and supply. Maintain documents relating to procurement and supply across the organisation

The use of documented policies and procedures for the work of procurement and supply, including:

• The responsibilities for procurement
• Regulations relating to competition
• Levels of delegated authority
• Responsibilities for the stages of the sourcing process
• Invoice clearance and payment

Take appropriate action to ensure internal customers and stakeholders comply with procedures

The need for authorisation in the administration of requisitions, orders and invoices

Work to ensure that internal stakeholders obtain authorisation for the commitments to requisitions, orders and invoices

The need for effective communication with suppliers and customers, verbally and in writing, to clarify and confirm understanding of requirements

Use clear and effective verbal and written communication methods when dealing with suppliers and customers

The use of technology to effectively and efficiently communicate with internal and external stakeholders

Use technology to communicate effectively and efficiently with internal and external stakeholders

How to ensure requisitions, orders and invoices are a clear and accurate record of requirements, to help communication with stakeholders

Work to ensure that requisitions, orders and invoices and other documentation relating to procurement and supply are clear and accurate

The use and importance of ethical codes in procurement and supply

Encourage the behaviour and actions of colleagues and other stakeholders to be in keeping with ethical codes for procurement and supply

The principles of corporate governance that apply to procurement and supply

Explain the main principles of corporate governance that apply to the organisation's procurement and supply function